JAPAN HIRING GUIDE

USA SOURCING STARTER KIT

Dear Partners, We, at CBREX are deeply committed to supporting and encouraging our partners to explore and succeed in new areas. The USA starter kit is an effort in that direction. This kit has been developed to help you understand and approach the USA-based roles on CBREX. I hope this will encourage you to venture into international recruiting in 2023!

PROFESSIONAL EXPECTATIONS FROM RECRUITERS

Highly professional behavior expected being a very formal market:
‍
‍

Start with a formal introduction via email/ text
Request for tentative time slots (per the local time zone)
Zoom, Google Hangouts, Skype can be used to set up the call
Do not start with a Call / WhatsApp / LinkedIn message to a candidate, it is considered to be an invasion of privacy
It is illegal to ask the candidate for personal details such as Age, Gender, Martial status, Sexual orientation, Religion
Candidates expect recruiters to be well-versed on all details about the employer and role before being approached

UNDERSTANDING SALARIES IN THE US

The US is a very large country and has 52 states.
State tax differs from one state to another.
The cost of living varies from one state to another
For example a person earning $65000 in Atlanta, Georgia is equal to $90000 in Stamford, CT.
It is illegal to ask the candidate for personal details such as Age, Gender, Martial status, Sexual orientation, Religion
These websites can help you understand and compare salaries - Bureau Of Labor Statistics, Salary Expert, Salary.com, Payscale, Glassdoor, SalaryList, Indeed.
These websites can help you understand what cost of living in the USA is like : Justland, Numbeo.

COMMUNICATING WITH AN AMERICAN

Americans have their personal and professional life clearly demarcated. It is considered rude to call someone on a weekend. Work related calls can be scheduled only if the candidate has agreed to it.

CONVERSATION SCRIPT: CALL

Call Script

As a recruiter who focuses on [specialty here], I may be in a position to provide benefit to you in a couple of ways. First, I can provide career benchmarking and industry-specific reference points. Second, with proper timing, I may be in a position to introduce you to specific opportunities that could allow for a more rapid career progression. Would this be of value to you?

Download Call Script - USA

CONVERSATION SCRIPT: MAIL

Mail Script

Subject: An opportunity you don't want to miss!

Email Body
Hi [CandidateName], Your experience working at [Current Company] makes you a great fit for the [Job Title] role at [New Company Name] [Head Quarter].If you're interested in exploring this opportunity and learning more about the compensation, benefits & culture, reply to this email with your phone number and the time you'd like me to call you.

Look forward to hearing from you!
Best regards,

Download Mail Script - USA

SOURCING

Being a highly evolved market, the USA offers many options to source:

LinkedIn
Dice
Indeed
Careerbuilder
Sourcecon
Techfetch
Monster
Craiglist

SOCIAL MEDIA INFLUENCE/HANDLE

LinkedIn
Facebook
Twitter
IFTTT
Tweetdeck
Meetup
Github

LINKEDIN SUBSCRIPTIONS

LinkedIn Premium account has 4 options
Premium Career
Premium Business
Premium Sales Navigator
Professional Recruiter Lite
LinkedIn recruiter subscription: https://www.linkedin.com/help/linkedin/answer/a417251/differences-between-recruiter-and-recruiter-lite?lang=en
LinkedIn also has its own recruitment platform called "Talent Solutions" where recruiters can post job and job updates

VISA AND EMPLOYMENT STATUS

Being a highly evolved market, the USA offers many options to source:

US Citizens
Green card Holders
OPT EAD
H1 Transfer

VISA and Employment Status- USA

List of Holidays - USA

JAPAN SOURCING STARTER KIT

Japan is an amazing country with a rich 3,000 years of history. For Japanese people, the nation’s brands are well-known, stable and familiar. In an annual survey of top companies new graduates would like to work for, only 8 foreign companies managed to make it into the top 100. As a foreign company in Japan, whether new or established, it is essential that you leverage the brand power that your client has overseas and create a compelling story that will motivate job seekers to consider a career move.

QUICK FACTS

Capital: Tokyo
GDP: $4.1 trillion dollars
Currency: Yen
Unemployment rate: 2.50%
Top 3 populated Cities: TOKYO, YOKOHOMA & OSAKA

JAPANESE INDUSTRIES

Automobile
Consumer electronics, computers, semiconductors.
Information Technologies
Digital products and services
E-learning
Online Gaming & Entertainment
E-commerce
Supply-Chain & Procurement
Pharma & Healthcare
Telecom & Broadband
Financial Services & Insurance
Retail & Restaurants

PRACTICAL ADVICE AND TACTICS TO HELP YOU SOURCE

A very small proportion of the professional Japanese population, speak English fluently. Though English language classes are compulsory in Japanese schools, conversational skills are not given focus and many Japanese professionals struggle with English language interviews.

We suggest you not to make hasty decisions and easily dismiss applicants that may one glance, seem unfit on account of their English language skills. Being more open-minded towards applicants, it not only maximizes your chances of finding the right candidate, but it allows you to get a better gauge of the Japan market.

PROFESSIONAL EXPECTATIONS FROM RECRUITERS

Selling the client company and the role is a must. The main challenges faced by enterprises are large headcount needs, a shortage of qualified candidate databases and dependence on local external recruiting firms. The more specialized the required skill set, the smaller the candidate pool available.
The recruiter has to be well-versed with the client company culture and brand.
Right form of address "San", "Sensei" . eg. "Lastname"-San (first names are not used in formal communication. The norm is lastname followed by appropriate honorofic.)
For Japanese candidates, it would help to provide an Employer Value Proposition as they do not typically spend time researching.

JAPANESE HONOROFICS

"Sama" is the most formal Honorific. It is used when addressing customers, guests, someone of higher rank, or who garners high respect.

"San" is the most common Honorific. It is the generic equivalent of Mr. and Mrs. , and it's polite. so, you'll never offend someone.

"Sensei" is very respectful honorific. Used when someone is addressed with a subject expert or master. Teachers, lawyers, and doctors are honoured with this title in Japan.

LANGUAGE SKILLS

Japanese Language Proficiency Test (JLPT).
N5-N3 level Japanese may be required.
Language proficiency/Formal way of communication
Japanese
English
Chinese

Japanese Language Proficiency Test (JLPT)

THE NEW JLPT CONTENT SUMMARY

COMMUNICATING WITH A CANDIDATE

It is important to address the candidate with the appropriate suffix, such as "San", "Sama", "Sensei", "Senpai".
To connect with candidates in Japan, email introductions followed by a phone call or video call is the norm
Gmail and Outlook are commonly used.
Line is a popular social media platform similar to Whatsapp and is used extensively.
Language conversion tools: refer the next page
Engage Japanese interpreters/ Japanese language students with N4-N5 JLPT

Calling a Japanese candidate